ezTalks online meetings

Free Online Collaboration Tools in 2018

Free Online Collaboration Tools in 2018

Whether you are a large, medium or small business organization, collaboration is key to your success. With the right online collaboration tools, you can effectively keep your team well connected and moving in the same right direction.

The good news is that you can get many free online collaboration tools. These tools will effectively help you in this aspect. As many business organizations move towards working together remotely. In your search for the best tool to use, consider the suggestions below.

1. ezTalks Meetings

If you are looking for the best and most innovative online collaboration tool for free, to carry out cloud video collaboration, ezTalks Meetings is the perfect tool to go for. It is a professional and easy-to-use video conferencing software.

It features HD video and audio that delivers crystal clear audios and high definition videos that mimic the normal face-to-face communication. Its innovative whiteboard tool will allow you to use a pencil, eraser, highlighter, screen capture, and texts among other tools to draw up any of your ideas. It has an instant content and screen sharing feature that will allow your team to share documents in present PPT or real time. Chat both privately and publicly using its cross-platform chat tool.

free online collaboration tools

Besides, the online meeting recording and playback feature will give you a chance to record any collaboration, and you can play it back any time for reference purposes. Your team can prepare for any upcoming meeting or event, thanks to its arrangement and scheduling online meeting feature. You can ensure that your online meetings are orderly because this software has a control and management feature. This feature gives you options like Mute All”, Make Presenter, Permit Speak, Lock Meeting, and Kick Out among others. Most importantly, it can be used by any device, whether it’s a Mac, Windows, iOS, or Android. Thus, It is a perfect tool you can use wherever you are, irrespective of your business size. You will surely enjoy vast enterprise services from this free online collaboration tool.

2. Google Docs

It’s among the top ranked free online collaboration tools. It allows your team to work on a single document at the same time. This tool features an easy-to-use interface and anybody that has been using the Microsoft Office suite can adapt to it so easily. It allows your team to create online spreadsheets, presentations and documents easily.

With this free online team collaboration tool, you won’t need any installation of an office software. All you need can be done via either your browser or mobile app for an Android and iOS phone. After creating your document and sharing the direct link to it, your other team members can view and edit it in a live mode. The best part is that the contents of the edited document are saved and stored automatically. This can be accessed remotely on any of your preferred devices. In addition, it provides you with a detailed history of any changes that were made to the given document. The chat facility available on the tool allows you to easily communicate as they work on a document. You have the option of exporting the document to use it in an offline mode.

free online collaboration tool

3. Dropbox

It’s an online collaboration tool for free that gives you access to articles, files, and documents among others. Whether you are using a tablet, smartphone or laptop, Dropbox will allow you to effectively access your target document. Although there are native apps that have been developed specifically for Blackberry, iOS, Android, Ubuntu, Mac and Windows, you can still access Dropbox from your Internet browser.

With Dropbox, you can create shared folders then share the link with your team. You then send them an invitation to this shared folder. Once they accept this invitation, the folder will appear in any of their gadgets. Any file uploaded to this folder can easily be accessed. This tool will offer you an enterprise solution and is compatible with popular mobile platforms and computers.

online collaboration tools free

4. Slack

This is a reliable communication tool offering an enterprise plan for large and highly segmented business organizations. It can also be used by small business for effective and free online collaboration, and you can upgrade it to your preference as the business expands. It can be used to sort your team’s conversations into a variety of channels. For example, connecting it with IFTTT adds an automated action to your communication. If you chat, this tool is effective and will ensure that you can store important conversations, search past messages among others. Moreover, there is a voice-calling feature that has been launched and is so effective.

online collaboration tool free

5. Scribblar

It is a free online collaboration tool that is simple to use and the best for holding any virtual brainstorms. It will offer your firm a reliable enterprise service. Interactive whiteboard is its main feature that can be altered by several users in real time mode. It allows for downloads and uploads of pictures, but not documents. This tool features a reliable VOIP tool with great capabilities in audio transmission. It is an easy to use online collaboration tool for free whether you have been doing online brainstorming or not.

online collaboration free

6. Asana

If you are targeting workflow management that will improve your productivity, then this is the best tool to consider. It uses aplomb to handle all the minor details of task management. It can be used to keep track of a firm's daily to-dos of work, and the status of jobs. It is a flexible and easy-to-use online collaboration tool. This means that you can access it through your browser.

You can also use any of their mobile apps, but at the moment, there aren’t any desktop apps for this software. You have to create an Asana account for every team member, then set up teams and projects. In each project, you come up with task lists that may also have subtasks, due dates, tags, followers, comments, attachments, and an assignee. Task completion, communication and other important details are recorded and stored, so you can refer to them at any time. Under dashboards, you get details of all projects completed over time. All you need is use its interactive checkboxes to tick off any of your completed projects. Unfortunately, the tool doesn’t include billing information or Gantt charts. Fifteen people can use this software absolutely free and you have the option of upgrading it if need be.

best free online collaboration tools

7. Trello

This free online team collaboration tool that makes the keeping of any of your project overview very simple. It is a card based system and it enables you to create customized columns such as in progress, to-do among other. With these columns, organizing individual tasks is made easier. The tasks you are handling is then added to the set columns as a small card and for each card, you have the option of setting a due date, assigning an individual to it, and writing comments. Currently, this tool has the best tablet and mobile collaboration app in the market. This is a great online team collaboration tool for free to use for your enterprise needs.

free online team collaboration tools

In a nutshell, choosing a best free online collaboration tool has to be based mainly on your company need. Its size, machines used, and the exact nature of the tasks that need to be completed are very significant before making your choice. Moreover, some of these free online collaboration tools offer advanced services. You have the option of upgrading as the business expands. Ensure your decision is informed.

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برچسب ها : Online Collaboration Tools ,
+ نوشته شده در دوشنبه 9 بهمن 1396ساعت 10:35 توسط sam wonder | | تعداد بازدید : 20

A Teleconference in Real life

With every passing year, corporations are growing in size and spreading out more and more. Since employees of a certain company can be miles apart, getting everyone together in the same room for important meetings is not always possible. This is whyteleconferencing has become so popular today. Through teleconferencing, companies can organize meetings, demonstrations, workshops, and customer briefs online or by using a phone, without the need of the person being physically present there.

What Is A Teleconference in Real Life?

A teleconference is basically a meeting of a few people who are not present in the same place, with the help of electronic communication. The participants of the meeting may be in different parts of the country or even in the same city. The conference can be a one-way session, which various people just need to attend, or may be an interactive session. At times, only three to five people can be involved, sometimes 30 to 35, and maybe even hundreds. Teleconferencing is a perfect way to bring together people separated by distance, for business, without them actually having to travel.

There are three types of teleconference – voice only (conference calls), voice and video (video conference), and web-based conference. A conference call just involves two or more participants, and usually requires only a telephone, though a speaker phone can be used if more than two people are present in the site.

In a video conferencing, two or more groups of people present in different locations get to interact with each other through a video call, or they may simply view a presentation and later give their responses. For this kind of teleconferencing, a live TV with video cameras and microphones attached is needed.

A computer-based conference is quite like a video conference wherein large groups of people get to interact with each other, and can have a visual and audio contact. In this case, for video transmission, high-speed internet connection, computer screens, and a good cloud video conferencing software like ezTalks Meetings is used.

How to Teleconference in Real Life

Let us now go through a step-by-step process to organize a perfect teleconference.

1. Decide the Time and Date

The first and the most important thing you need to do is to decide the date and time for the conference, let the participants know about it, and also let them know about the roles they will have to play. Do not forget to send them a reminder a day before the meeting.

2. Decide the Equipment You Will Use

Using the right equipment is very important if you want to run a successful conference in real life, as the success or failure of the conference depends on the same. As already mentioned, if you plan to organize a simple telephonic conference then you will just need a phone, perhaps with speakers. For a video conference you will need a live TV with microphones and video cameras attached, and for a web-based conference, you need a good internet connection, computer screens, and good video conference software.

3. Plan the Agenda

Preferably a day before the teleconference, forward a meeting agenda to every participant. You must clearly mention in the agenda the role of the different participants. This will helps everyone be prepared for the conference in the right way. This also will help the meeting to be crisp and precise, instead of long, boring ones. Time is money, and that surely is something you would not want to waste by not being prepared.

4. Do Not Let Things Wander

It is easy for a teleconference to wander off because it is a get together of many people who may not have even spoken to each other much. So, the leader of the conference must make sure the agenda is followed, and if some points come up that are not related to the agenda, they can be saved for a future conference.

This is how you can organize a teleconference in real life. However, even once the conference ends you have an important task to do, and that is to send meeting notes or a recap of the conference to the participants. This will help them recall whatever has happened in the meeting and thus they will remember the task they have to perform as discussed in the conference.

برچسب ها : Teleconference ,
+ نوشته شده در دوشنبه 9 بهمن 1396ساعت 10:34 توسط sam wonder | | تعداد بازدید : 16

Top Nine Web Conferencing Services

Web conferencing services provide a cheap way to communicate and collaborate with customers, potential clients and team members through internet. Web conferencing services are a great tool for reducing the travel costs, enabling teams to join conversations and collaborate on projects remotely. Along with audio/video services, the best web conferencing services also provide screen sharing, file sharing, remote access to another’s desktop, digital whiteboards, arrangement and scheduling, chat through text, and recording services.

Here we have reviewed the 9 best web conferencing services to give you the best solutions for your business needs. These reviews will answer any question you may have regarding the web conferencing service, from operating system compatibility to access options and price plans.

1. Skype for Business

This conferencing service is an upgraded version of Skype for small business users. It is available for Windows, macOS, iOS, and Android platform. Anyone familiar with Skype will easily get hold of it. It is a replacement of Microsoft’s Lync and thus is integrated into Outlook providing Office 365 Business Essentials and Premium support. You can record your meetings, instant message and share screens. The ability to access standard MS Office documents and digital interactive whiteboard are some of the other notable features of Skype for Business.

skype for business

2. ezTalks Meetings

ezTalks is HD Video and audio web conferencing service providing innovative solutions to the problems of online meetings. Its application is available for all platforms (Windows/Mac/Android/iOS) making it accessible from any device.

ezTalks provides innovative whiteboard and instant screen and document sharing services. It supports instant chat with participants, both private and public along with recording and playback of web conferences on any device. Some of the other cool features of this software includes arrangement and scheduling of meetings and control features for the presenter to keep meetings in order. ezTalks comes with Free, Pro and Enterprise packages with varying features.

eztalks cloud meeting

3. WebEx Meeting

Cisco WebEx Meeting Center is a web conferencing service that aimed at large businesses as its free account only support meetings up to three people or less. It is available on Windows, macOS, iOS, and Android platform. You can set up personalized videoconferencing rooms with recording and screen sharing capabilities. This web conferencing service provides VoIP audio and integration with MS Outlook. It comes with a free 14-day trial.

webex meeting

4. GoToMeeting

GoToMeeting is a videoconferencing tool for small to medium size businesses. It is available for Windows, macOS, iOS, and Android platform. You can directly initiate meetings from Microsoft Office as it integrates with Outlook. Record meetings with just one click and start/stop recordings at will. In its free plan, it offers three attendees per meeting but there is no limit on the number or duration of meetings. GoToMeeting comes with a free 30-day trial after which it’s $49/month.


5. Join.me

Join.me is another web conferencing service with all the core features you require a successful web meeting. You can try it with ten attendees for free before going premium. It also support MS Office documents and provides meetings scheduling using Google calendar or outlook/Office 365. This web conferencing tool does not require any downloads or software installation, you can use it from any web browser and mobile phone. It comes in free, Pro and Enterprise editions.


6. Google Hangouts

Google Hangouts is another videoconferencing tool that allows video chatting with a group of people. You can use it from any web browser to get started. It provides features like instant messaging and group chats. You can share your screens, use Google Docs and virtual whiteboard during the communication. It provides several other features that are intended to increase quality of communication.

google hangouts

7. Adobe Connect

Adobe Connect is a web conferencing software that have varied solutions which businesses can use to connect with their teams and customers. It runs via Adobe Flash Player which is mostly already installed on PCs. You can easily join a web conference by just simply following the URL in a web browser. It also provides Screen sharing, performance tracking and recording capabilities. It provides unlimited online meetings for up to 15 participants whereas its monthly subscription begin at $39.95.

adobe connect

8. MeetingBurner

MeetingBurner is another web conferencing service which lets you hold meetings without downloading any software or plugins. It includes Skype integration, one click recording and screen sharing capabilities. Its interface is easy to use and you get analytics for the attendee’s interaction with the content. Best thing is that this service is free.

meeting burner

9. Huddle

Huddle is a cloud based conferencing service through which you can manage your projects. It provides file sharing and its file versioning feature keeps track of the changes to original document so in case you need to revert back to any version of file, you can get to it without any loss of data. It can be accessed from any mobile device and it also have developer API for app developers. Huddle comes with a 14-day free trial after which you can get a quote based on your needs.


Wrapping up

These are the top nine web conferencing services on our list. Each one has its own pros and cons according to the requirement of the businesses. Analyze your needs and requirements and choose the best suited option for your virtual meeting.

برچسب ها : Web Conferencing Services ,
+ نوشته شده در دوشنبه 9 بهمن 1396ساعت 10:32 توسط sam wonder | | تعداد بازدید : 19

Top 3 Video Teleconference Systems in the Market

Teleconferencing systems have become a critical part of many businesses today. That's because they make it easier for employees, clients and business partners to connect instantly from any point in the world. A typical teleconference system can allow exchange of information through audio, video or any other data service. Some of the most common means through which people can connect include telephone, computer, radio, telegraph or teletypewriter. For any type company or business, choosing a robust video teleconference system is very important. If you are one of them, there are a number of key factors you need to put in mind before purchasing or adopting the system.

Critical Aspects to Consider When Choosing A Video Teleconference System:

Number of Participants

When purchasing a teleconferencing system, you need to consider the size of participants you can host in a meeting simultaneously. Most of the available internet video conferencing software and equipment can allow one to host between 20 and 500 participants at a go. So you can always compare and choose one that perfectly fits your needs.

Mobile Compatibility

An ideal teleconference system should be mobile-ready. With that, participants can attend meetings from anywhere, not necessarily from the same office. The system you work with should allow users to join online meetings from any device including computer, smartphone or tablet. Access to video conferencing via mobile devices is made possible with the use of mobile apps.

User Experience

Connectivity and video definition are among the factors that determine the efficiency and quality of a face-to-face screen meeting. Before adopting a teleconference system, you should make sure it delivers crystal clear audio and full HD video. It should also offer extra features like recording & playback ability, application integration and screen sharing.

Here Are 3 Best Video Teleconference Systems That Can Be Chosen:

1. Cisco Video Teleconference System

Cisco offers a number of teleconference services that can make any size of business enjoy seamless live video streaming. Its main products include: Cisco Meeting Server, Cisco TelePresence Server and Cisco TelePresence Conductor. With Cisco Meeting Server, you can invite people to join the meeting from their desktop, room system or mobile device. This product also allows you to invite any number of participants into the meeting while allowing you to manage costs through bandwidth optimization.

On the other hand, Cisco TelePresence Server provides high quality 360p full HD multiparty conferencing. Users can join meetings either via WebEx Meeting Center or from video endpoints. It also allows for flexible deployment options and standardized third party endpoint compatibility. The Cisco TelePresence Conductor offers simplified conferencing, smarter video experience, optimal multi-point conferencing options and conference virtualization and personalization.

The Cisco WebEx provides great video teleconferencing options that can benefit any business. But it’s limited to 6 participants in video conference. That means it can only be ideal for a small business. Hence systems like ezTalks and Polycom video conferencing systems have an upper hand when it comes to meeting capacity.

2. ezTalks Video Teleconference System

ezTalks has really done a great job in providing robust video teleconferencing equipment and software. The system provides an innovative platform that facilitates effective cloud video collaboration. It delivers professional, easy-to-use and feature-rich video conferencing services for businesses of all sizes. Some of the main features that you can enjoy with ezTalks include ultra HD video & audio, interactive whiteboards, instant screen sharing, recording & playback ability, meeting arrangement & scheduling and cross-platform chat.

Just like Polycom and Cisco, ezTalks video teleconference system offers compatibility to all devices. You can join or host meetings from any device platform including Windows, Mac, Android or iOS. ezTalks free plan allows up to 100 participants per meeting while the paid plan can host up to 500 people per meeting at once. That makes it a more superior system to use if you need a larger meeting capacity.

3. Polycom Video Teleconference System

Polycom Video Conferencing system provides one of the most effective communication solutions for businesses of all sizes. The software delivers enterprise level performance in any online meeting environment. It can facilitate high-definition (HD) televisions and crisp clear audio systems. Organizations can share meetings through their desktops, smartphones and tablets.

Polycom software can be deployed over a hosted/hosted platform or on-premise. Its key conferencing features include live video streaming, multi-national toll-free numbers, e-mail invitations, meeting scheduler, screen sharingand whiteboards. You can also enjoy other features like private chat, on-demand webcasting, VoIP and automatic call recording. The software's collaborative features include application sharing, remote controls, attendee feedback and shared notes.

Compared to Cisco and ezTalks, Polycom video teleconferencing offers superb integration like API and Google Apps. It also comes with reporting features like custom reports, Ad-hoc querying & reporting as well as ready-to-use reports. Polycom can be ideal for startups, small-to-medium and enterprise level businesses.


Video teleconference systems can do great in driving change in organizational performance. When choosing a system for your business, you need to look at connectivity, live video streaming quality and meeting capacity. Also be sure to look for other additional features like recording & playback ability, interactive whiteboards, application sharing and ready-to-use reports and more. You should simply focus on finding a teleconferencing system that works for your specific budget and needs.

برچسب ها : Video Teleconference Systems ,
+ نوشته شده در دوشنبه 9 بهمن 1396ساعت 10:31 توسط sam wonder | | تعداد بازدید : 18

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